Who we are? GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain. Job Summary: The role holder is responsible for smooth procurement, vendor relations, and administrative operations across our GCC and Southeast Asia markets. You’ll be the backbone that keeps POs, PRs, invoices, and subscriptions organized and on track—so our digital initiatives run without a hitch. You will also partner closely with our e-commerce and platform teams to source digital services, tools, and integrations that accelerate online sales and enhance site performance. Accountabilities: 1. PO/PR Management Initiate, track and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs) in Coupa. Maintain an up-to-date tracker with statuses, invoice numbers and Goods Received Notes (GRNs). Coordinate with Digital and Finance teams across GCC & SEA to secure timely approvals and payments. Drive procurement of digital assets (e.g. Digital Marketing Ads, cms services, designers freelancers,) and ensure vendor SLAs support peak online traffic. 1. Invoice Coordination Match vendor invoices against approved PRs/POs. Liaise with internal approvers to verify amounts, then submit and attach approvals in Coupa. Monitor invoice lifecycle through to payment, flagging any regional delays. Ensure invoices for platform subscriptions, API usage fees, and performance marketing services are accurately coded to digital cost centers. (google cloud, Shopify etc..) 1. Vendor Liaison Serve as primary contact for vendor inquiries on payment status, missing documentation or contract terms. Maintain and update a vendor contact log and priority payment list for both GCC and SEA vendors. Build strong relationships with e-commerce platform providers (e.g., Sales Force, Shopify Plus) and digital marketing agencies to accelerate time-to-market. 1. Subscription & Contract Administration Track digital platform/tool subscriptions: renewal dates, owners and points of contact. Flag upcoming expirations and coordinate renewals or cancellations with stakeholders in all regions. Maintain shared access records and legal/contract files as needed. Negotiate volume, payment gateways and marketing automation platforms. 1. Documentation & Filing Keep digital records of all PRs, POs, invoices, contracts and approvals. Adhere to naming conventions and folder structures for easy retrieval and audit readiness. People Management: The incumbent holds no direct supervisory responsibilities but is expected to engage effectively within their function and collaboratively across cross-functional teams. This role contributes meaningfully, whether through operational contributions and/or by offering specialized expertise, guidance, and support, to ensure alignment with either functional and/or strategic organizational goals and objectives. Functional/Technical Competencies: • Establishing and maintaining effective working relationships with other department staff, management, and vendors. • Deep understanding of e-commerce workflows, platform architecture and digital marketing spend categories. • Maintain ongoing communication and respond to any questions related to current or prior purchases. • Ability to produce dashboards showing digital spend by channel, ROI on tech investments, and vendor performance metrics. • Preparing clear, concise reports and correspondences. • Familiarity with JIRA/Confluence or similar tools to track digital project deliverables. • Planning and organizing work to meet changing priorities and deadlines. • Must have excellent communication, computer, documentation, presentation and interpersonal skills. Educational Qualifications: • Advanced Excel proficiency—formulas, pivot tables, macros and data analysis—for maximum efficiency. • Proficiency with Coupa (or similar e-procurement systems). • Exceptional attention to detail, organizational skills and follow-through. • Strong communication skills, with a collaborative “can-do” attitude. • Ability to juggle multiple priorities and deadlines across multiple time zones. • Experience sourcing and managing digital services (cloud, SaaS, platform integrations) within an e-commerce or digital agency environment. • Working knowledge of key e-commerce platforms (Shopify, Salesforce Commerce Cloud) and digital marketing tools (Google Ads, Meta Business Manager, marketing automation). Why Join GMG? At GMG, we're dedicated to nurturing a vibrant, inclusive, and engaging work environment that promotes growth, innovation, and well-being. Join us in our mission to inspire victories that make the world better – for our team, our consumers, and our communities. If you're seeking a challenging role where you can make a significant impact, we'd love to hear from you. Apply today to become a part of our journey. What we offer? • An opportunity to become part of diverse teams with international exposure • Comprehensive family medical insurance • Family residency sponsorship and flight allowances • Up to 30% discount in our premium retail sports brand stores • Up to 20% discount in our pharmacy chain